Valuation reference number

Resource

Definition A unique identifying number for the valuation of an object or group of objects. It should serve as the reference to written documentation of a valuation. How to record May include: a prefix to distinguish it from other reference numbers; the year; and a running number. Examples V1993.123 Use The same Valuation reference number […]

Valuer

Resource

Definition The Person or Organisation responsible for valuing an object on behalf of the organisation. How to record It will be necessary to use several units of information, including, for example, a surname, a forename and an address. The descriptions for these information units are gathered together under the Person or Organisation headings as appropriate. […]

Use request note

Resource

Definition Additional information about request for use. How to record Use normal grammar and punctuation. Examples Demonstrated at Bridlington Car Rally to mark 50th anniversary of its invention. Use As many times as required for a use event. Information group Use of collections information

Valuation authorisation date

Resource

Definition The date on which the Valuation authoriser gives final approval for a valuation to proceed. How to record Always record the day, month and year in the same order. Always use the same character to separate each component. Be as specific as possible and indicate if the date is not known. Always give all […]

Use restriction

Resource

Definition A record of the restrictions on the use to an object or group of objects. How to record Use a single term or code. Maintain a list of standard terms or codes. Examples 1; 2; A; B; restricted; staff only Use Record once only for an object at any one time. Previous Use restrictions […]

Valuation authoriser

Resource

Definition The Person giving final approval for a valuation to take place. How to record It will be necessary to use several units of information, including for example, a surname and a forename. The descriptions for these information units are gathered together under the Person heading. The organisation may have standard forms of names for […]

Use restriction date

Resource

Definition The date on which a Use restriction was recorded. How to record Always record the day, month and year in the same order. Always use the same character to separate each component. Always give all four digits for the year. Examples 17/12/2017; 2018-08-04 Use Record once only for a Use restriction. Information group Use […]

Use restriction note

Resource

Definition Additional information about the Use restriction of an object which has not been recorded elsewhere using controlled terminology. How to record Use normal grammar and punctuation. Examples Researchers allowed access only under supervised conditions. Use Record once only for a Use restriction. Information group Use information

Use result

Resource

Definition Information about the outcome of the use. How to record Use a single term, without punctuation or capitalisation. Maintain a list of standard terms. Examples dated; identified; exhibited Use As many times as required for a use event. Information group Use of collections information

User's contact

Resource

Definition The details of a Person designated by the User to be responsible for dealing with the use on their behalf. How to record It will be necessary to use several units of information, including, for example, a surname and a forename. The descriptions for these information units are gathered together under the Person headings […]

User's contribution note

Resource

Definition Any observations or comments on a user’s contributions which the organisation wishes to record, eg the way in which the information was obtained or any discrepancies noted. How to record Use normal grammar and punctuation. Examples User attended the ‘Coming to Britain’ event. Use Record once only for a user’s contribution. Information group Object […]

User's personal experience

Resource

Definition A description of how and why a particular object or type of object is of particular importance to a user. How to record Use normal grammar and punctuation. May include: Reasons why the object is particularly relevant to their life; Reminiscence of an event, situation or other memory prompted by the object. If the […]

User's personal response

Resource

Definition A description of the way in which a user responded intuitively to the object. How to record Use normal grammar and punctuation. May include: Their feelings about an object beyond their personal experience of it; Why they ‘connected’ with an object, or regarded it as personally special; The broader cultural meaning which the user […]

User's reference

Resource

Definition Documentation of any additional reference to the object provided by a user eg an event, object, document, person or organisation. How to record Use normal grammar and punctuation. Examples Used while working for a mining company. Use Record as many times as required for a user’s contribution. If verified, this may be recorded by […]

User's role

Resource

Definition The role of a user in relation to the object. How to record Use a single term, without punctuation or capitalisation. Maintain a list of standard terms. Examples user; researcher; visitor Use As many times as required for a user’s contribution. Information group Object user’s contribution information

Use status

Resource

Definition The stage in the Use of collections procedure which an individual object, or reproduction, to be used, has reached. How to record Use a single term, without punctuation or capitalisation. Maintain a list of standard terms. Examples requested; authorised; agreed; conservation; photography Use Record once only for the use of object or reproduction. Previous […]

Use status date

Resource

Definition The date on which a Use status was recorded. How to record Always record the day, month and year in the same order. Always use the same character to separate each component. Always give all four digits for the year. Examples 17/12/2017; 2018-08-04 Use Record once only for a Use status. Information group Use […]

Use title

Resource

Definition The name of a use event (eg exhibition title). How to record Use normal grammar and punctuation. Use capitalisation for proper names. If the working title of an exhibition changes, update the title as required. Examples The Art of Mexico; Dinosaurs! Use Record once only for a use event. Information group Use of collections […]

Use reference number

Resource

Definition The unique number assigned to the use of an object or group of objects. The number should also refer to a file containing all written documentation about the use. How to record May include: a prefix to distinguish it from other reference numbers; the year; and a running number. Examples RES1993.123; X1993.123 Use Record […]

Use type

Resource

Definition A term describing the nature of the use event. How to record Use a single term, without punctuation or capitalisation. Maintain a list of standard terms. Examples exhibition; examination; performance; demonstration Use As many times as required for a use event. Information group Use of collections information

Use request date

Resource

Definition The date on which a request or proposal for use was made. How to record Always record the day, month and year in the same order. Always use the same character to separate each component. Always give all four digits for the year Examples 17/12/2017; 2018-08-04 Use Record once only for a use event. […]

Use venue

Resource

Definition The Place where a use takes place. How to record It will be necessary to use several units of information, including, for example, an address. The descriptions for these units are gathered together under the Place heading. Examples See under Place. Use More than one Use venue can be recorded if a use (eg […]

Usage note

Resource

Definition The use of a kind of object by the original or subsequent owners. How to record Use normal grammar and punctuation. Describe the functional or decorative use of an object at different stages in its history. Indicate whether the use was widespread and traditional or specific to an individual or organisation. For the use […]

Use authorisation date

Resource

Definition The date on which the Use authoriser gives final approval for a use to proceed. How to record Always record the day, month and year in the same order. Always use the same character to separate each component. Be as specific as possible and indicate if the date is not known. Always give all […]

Use authoriser

Resource

Definition The Person giving final approval for a use to take place. How to record It will be necessary to use several units of information, including for example, a surname and a forename. The descriptions for these information units are gathered together under the Person heading. The organisation may have standard forms of names for […]

Use begin date

Resource

Definition The date on which a use began. How to record Always record the day, month and year in the same order. Always use the same character to separate each component. Always give all four digits for the year Examples 17/12/2017; 2018-08-04 Use Record once only for a use event. Information group Use of collections […]

Use end date

Resource

Definition The date on which a use ended. How to record Always record the day, month and year in the same order. Always use the same character to separate each component. Always give all four digits for the year Examples 17/12/2017; 2018-08-04 Use Record once only for a use event. Information group Use of collections […]

Use Measurement date

Resource

Definition The date on which the Use measurement value was recorded. How to record Always record the day, month and year in the same order. Always use the same character to separate each component. Record all four digits for the year. Examples 2017-08; 06/1972; 2018-10-04; 4/10/2018 Use Record once only for a Use measurement value. […]

Use measurement type

Resource

Definition The type of measurement being recorded in association with a use of an object. How to record Use a single term, without punctuation or capitalisation. Maintain a list of standard terms. Examples exhibition visitors; object viewers; light exposure; object uses Use Record as many times as necessary for a use. Information group Use information

Use measurement value

Resource

Definition The numeric value of a measurement associated with a use. How to record A number, without punctuation other than a decimal point where required. Examples 987; 0.234; 300; 12000 Use Record once for a use measurement. Information group Use information

Use measurement value qualifier

Resource

  Definition The accuracy of a Use measurement value. How to record If left blank, the assumption is that the Use measurement value recorded is thought to be correct. Do not use capitalisation or punctuation. Examples over; under; approximately; circa; + or – 150 Use Record once for a Use measurement value. Information group Use […]

Use measurement value unit

Resource

Definition The unit of measurement used with a Use measurement value. How to record Use a single term, without punctuation or capitalisation, or use a standard abbreviation. Maintain a list of standard terms. You organisation should decide which are the standard units for different measurements and types of object. Examples lux hour Use Record once […]

Treatment begin date

Resource

Definition The date at which the treatment of an object, or group of objects began. How to record Always record the day, month and year in the same order. Always use the same character to separate each component. Be as specific as possible and indicate if the date is not known. Record all four digits […]

Use note

Resource

Definition Additional information about the use which has not been recorded elsewhere using controlled terminology. This could include an object’s operations log. How to record Use normal grammar and punctuation. Examples Demonstrated at Bridlington Car Rally to mark 50th anniversary of its invention. Use As many times as required for a use event. Information group […]

Treatment end date

Resource

Definition The date at which the treatment of an object, or group of objects ended. How to record Always record the day, month and year in the same order. Always use the same character to separate each component. Be as specific as possible and indicate if the date is not known. Record all four digits […]

Use organiser

Resource

Definition The Person or Organisation organising a use event (eg exhibition, display, and demonstration). How to record It will be necessary to use several units of information, including, for example, a surname, a forename and an address. The descriptions for these information units are gathered together under the Person or Organisation heading as appropriate. You […]

Treatment report

Resource

Definition Detailed description of the conservation treatment undergone by an object. How to record Use normal grammar and punctuation. Examples X-rayed. Treated with a solution of tannic acid, distilled water and ethanol. For a full details see Report no: RLS – 1244 Use Record once only for a single Conservation reference number. Information group Object […]

Use provisos

Resource

Definition Restrictions applying to the research or use of an object. How to record Use normal grammar and punctuation. Examples Manuscript not to be fully transcribed without Trustees permission. Use Record once only for each occurrence or research or use. Information group Use of collections information

Unit of information added

Resource

Definition The name of the unit of information added to the record or updated. How to record Use the name the unit of information as in Spectrum. Examples Title; Brief description; Comments Use Record each time a Unit of information is added to the record or updated. Associate with a Recorder, Recording date, Information source […]

User

Resource

Definition The Person or Organisation researching, using, selecting or viewing an object or group of objects. How to record It will be necessary to use several units of information, including, for example, a surname and a forename. The descriptions for these information units are gathered together under the Person or Organisation heading as appropriate. You […]

Unit of information scheme

Resource

Definition Information recording the classification system, thesaurus or termlist from which a recorded term is taken. How to record Use a single term, using punctuation only where it forms a part of the name and capitalisation for proper names. Maintain a list of standard terms. Use only where there are not specific associated system units […]

Usage

Resource

Definition A single term describing the use of a particular kind of object. How to record Use a single term, without punctuation or capitalisation. Maintain a list of standard terms. Examples magic; religious Use As many times as required for an object. Information group Object history and association information

Text author

Resource

Definition The Person or Organisation who created the text. How to record It will be necessary to use several units of information, including, for example, a surname and a forename. The descriptions for these information units are gathered together under the Person or Organisation heading. You should have standard forms of names for use. Examples […]

Text date

Resource

Definition The date on which a text was created. How to record Always record the day, month and year in the same order. Always use the same character to separate each component. Always give all four digits for the year. Examples 17/12/2017; 2018-08-04 Use Record once only for a Text. Information group Use information

Text language

Resource

Definition The language of the text. How to record Use a single term to identify the language used in the text of a label. Do not use punctuation except where it forms an integral part of the name of a language. Use initial capitals only for proper names. Examples French; English; Fr; En Use As […]

Text note

Resource

Definition Information about a text that is not recorded elsewhere. How to record Use normal grammar and punctuation. Examples This text should only be used with in-house displays. Use Record once only for a Text. Information group Use information

Text reason

Resource

Definition The reason why a text was created. How to record Use a single term, without punctuation or capitalisation. Maintain a list of standard terms. Examples website; exhibition; publication Use As many times as required for a Text. Information group Use information

Text reference number

Resource

Definition The unique identifier for a text. How to record May include: a prefix to distinguish it from other reference numbers; the year; and a running number. Examples TXT1234-1993; TXT-2017-0017 Use Record once for Text. Information group Use information

Style

Resource

Definition Styles or schools relating to an object. How to record Use a single term, using punctuation only where it forms a part of the name and capitalisation for proper names. Maintain a list of standard terms. Styles can be based on historical or geographical grounds, among others. Examples Fauve; Gothic; Maruyama School; Staffordshire; Romanesque […]