Most museums create some kind of structured catalogue record for each object, or group of objects, either on computer or cards. Such records give an at-a-glance summary of key facts and they can be indexed so you can find information when you need it. Catalogue records should also cross-refer to other relevant information held on file (eg in another part of your computer-based system or in a filing cabinet of object history files) or published elsewhere.
Managing the information that gives your collections meaning, not as an end in itself but to record and retrieve what is known about your objects.
This is a primary procedure. Accredited UK museums must meet the Spectrum standard set out below. The suggested procedure is one way to achieve the standard, but it is just a suggestion.