Most museums create some kind of structured catalogue record for each object, or group of objects, either on computer or cards. Such records give an at-a-glance summary of key facts and they can be indexed so you can find information when you need it. Catalogue records should also cross-refer to other relevant information held on file (eg in another part of your computer-based system or in a filing cabinet of object history files) or published elsewhere.
This is a primary procedure. Accredited UK museums must meet the Spectrum standard set out below. The suggested procedure is one way to achieve the standard, but it is just a suggestion.