Here you can find further resources to help with the Spectrum procedure Loans in (borrowing objects). For the procedure itself follow this link.
Concerned about managing Loans in and out during the current lockdown or when re-opening, want to know more about the Government Indemnity Scheme guidance, or have a general loans question you’d like to run by a registrar? Join Collections Trust and an expert panel for an online discussion answering your questions.
The procedural manual is a widely recognised device for expressing and communicating a museum’s policy and practice. It should include reference to the standards the museum uses for collecting information about museum objects. The resource describes how to develop and maintain a procedural manual, and what it might contain.
The aim of the Collections Trust Documentation planning pack is to assist museums to produce their own documentation plans. The guidelines contained in the pack can be used for all types of documentation planning; they are not intended as the only way to produce a documentation plan and are specifically to help the documentation planning process as required by UK Museum Accreditation Scheme.
The British Schools Museum have created a documentation procedural manual, which sets a useful example for appropriate contents and structure when creating your own procedural manual for Accreditation.
This film talks you through how to write a succinct and persuasive loan request letter in order to successfully secure the loan of an object from the British Museum.
This film takes you through what makes a good loan request should you want to borrow works from the British Museum collection. It demonstrates the areas of research that you can do before contacting the museum to make a loan request in order to ensure the object you are requesting really brings to life the story you are planning to tell in your exhibition.
As part of the British Museum’s collections skills training, this film takes you through the early stage planning that is recommended by the British Museum should you wish to borrow works from their collection.
This resource includes a Loans In form and Formal Agreement for Loans to the Collection from D.H. Lawrence Heritage, Broxtowe Burough Council.
This template Loans in agreement template from the Collections Trust. See instructions on how to use it.
The Imperial War Museum have shared their checklist for Loans in. This document forms part of the Loans in agreement with the owner.
This Guide to Borrowing from the Imperial War Museum explains how to make a loan request and outlines how the Museum will facilitate and administer loans.
The Imperial War Museum have shared their guidance on how to complete the checklist for Loans in form.
The Imperial War Museum have shared their Loans in terms and conditions.
The Imperial War Museum have shared their Loans in policy which enables the Museum to account for the item(s) it borrows and to control the process of borrowing.
The Imperial War Museum have shared their guidelines for borrowing/lending that they use for their Loans in procedure. Their Loans in policy enables the Museum to borrow items from owners, such as cultural organisations, private individuals directly or via a third party appointed by the owner and known as a lender.
The Imperial War Museum have shared the receipt that they use for items on loan to them from other museums or institutions.
The Imperial War Museum have shared the template that they use for their Loans in agreements. This may be useful if you are planning an exhibition and do not have a standard template for your organisation.
This guidance from the Department for Culture, Media and Sport outlines how UK museums and galleries can arrange to protect exhibits on loan from abroad from court-ordered seizure.
The Protection of Cultural Objects on Loan (Publication and Provision of Information) Regulations 2008 outlines the prescribed requirements before an object enters the UK and the provision of information after an object enters the UK.
This publication provides a comprehensive overview and recommended standards for touring exhibitions. The standard covers policies, research, schedules, budgets, care for visitors, educational materials, display cases, publicity, packing and storage and protection of exhibits.
This publication outlines fifteen loans standards that the National Museum Directors’ Conference (NMDC) members undertake to meet, subject to the resources available, plus loans guidelines.
Although not a standard, this supplement from the UK Registrars Group provides a template enabling both borrowers and lenders to assess security at borrowing organisations, identify potential problems and reach agreement on how these can be resolved.
Although not a standard, this supplement from the UK Registrars Group provides a template enabling both borrowers and lenders to assess display cases at borrowing organisations, identify potential problems and reach agreement on how these can be resolved.
Although not a standard, the UK Registrars Group (UKRG) Facilities Report provides a template for assessing a venue before a loan is agreed. It is an excellent way of highlighting potential issues surrounding a loan, and can inform the details of a loan agreement.
The Government Indemnity Scheme (GIS), administered by Arts Council England, aims to enhance and widen access to objects of a scientific, technological, artistic or historic nature, by underwriting the insurance of loans between UK borrowing and lending cultural heritage organisations.
The Government Indemnity Scheme (GIS), administered by Arts Council England, aims to enhance and widen access to objects of a scientific, technological, artistic or historic nature, by underwriting the insurance of loans between UK borrowing and lending cultural heritage organisations.
This resource from the Museums Association outlines broad principles that set out an ethical approach to loans to help museums think critically about their own practice, whilst being consistent and complementary with existing standards.
This resource from the International Council of Museums (ICOM) outlines ethical advice and guidance for the international museum community, which may be of reliance when undertaking international loans.
The GIS allows the public access to objects within the UK which might not otherwise be available, by providing borrowers with an alternative to the considerable cost of commercial insurance. It means that a museum, gallery, archive or library can arrange to borrow objects from non-national institutions and private lenders and in the event of loss or damage, compensation will be paid to the owner by the Government.
This resource from the Department for Culture, Media and Sport outlines good practice guidance for museums acquiring and holding human remains from any period and aims to offer practical support in the care of human remains in museums.