Qi is a web-based collections, information and asset management solution that allows organisations of any size to manage, publish and share their collection and any other content. Qi can be easily customised to adapt to any type of content and to serve it to diverse audiences, across any number of channels and platforms. Qi is designed for ultimate flexibility, collaboration, ease of use and speed.

Qi is Spectrum 5 compliant and supports every other major international standard such as CDWA, RDA, ISAD(G), MARC21 and more, meaning that any type of collection can be accommodated. Qi is geared towards management as well as publication and sharing of information, integrating multiple repositories and removing the need for middleware.

Minimum hardware requirement

Any modern web server, cloud or dedicated (AWS or Digital Ocean recommended)

Operating system(s)

Linux (preferred), OSX, Windows.

Database architecture


Public access support

Qi offers a comprehensive publishing module, which can be easily customised to suit individual needs. The real strength of the Qi architecture is in its integration within the wider organisations website architecture, so that contextual information and multi-layered narrative can be easily added.

Unlike other ‘vertical’ collection management solutions, in Qi the Collection Online can be an integrated part of the whole website, complete with multi-faceted links to and from other sections (i.e. Visit, What’s On, Learning etc.). A RESTful API publishing data in XML and JSON is also standard for integrating with other systems.

Backup support

Backup is managed at server level, typically with a redundant architecture and off site NAS servers.

Data auditing and cleaning

Data cleaning is typically done at import. Data auditing is supported natively.

Single user cost

Qi always includes unlimited users. Please contact use for pricing information.

The price includes the core Qi modules (content + collection management, authority management, digital asset management, API and online access) and excludes configuration, users/team management – which can be added as extras.

Five user cost

Please contact us as the price depends on whether Qi is licensed as SaaS or through a Site License.

The price includes all Qi modules (content + collection management, authority management, digital asset management, configuration, users/team management, API and online access).

Additional pricing notes

Each license includes all modules:

  • Unlimited users and teams
  • Unlimited records/objects
  • Unlimited authority lists
  • Digital asset management with unlimited catalogues/assets
  • Configuration editor – API + Reports – Web publishing

Qi is incredibly simple and intuitive to configure and use. We offer the following training packages and options from our offices in London or directly at client locations..

We can provide training and support over video conference or at your organisation, subject to travel and accommodation expenses.

Technical support

Support is offered from 9am – 7pm, UK time.

Customers may purchase an annual maintenance plan, in terms of a total amount of hours, to gain access to support, software upgrades newsletters and regional user meetings. Support staff use Gotomeeting and Skype.

Special features
  • Built on open source software
  • Completely written in HTML5 to guarantee future-proof
  • Support for all 21 Spectrum 5 procedures and every unit of information
  • Support for multilingual content, including auto-translate via Google Translate
  • Support for external authorities via web API, including Getty AAT, Getty ULAN, Getty TGN, VIAF, Geonames, Freebase
  • Full read/write RESTful API with support for GET, POST, PUT, DELETE methods
  • Integrated Digital Assets Management with support for over 400 file types and automated thumb nailing and video transcoding

Additional features:

  • Audit Trails – As standard
  • Password – As standard
  • Picklist – As standard
  • Thesaurus for data entry – As standard
  • Thesaurus for retrieval – As standard
  • Screen designer – As standard
  • Report writer – As standard
  • Modifiable data structure – As standard
Image formats
  • TIFF
  • JPG
  • PNG
  • GIF
  • JP2

and any other format

Media formats
  • ASF
  • AVI
  • WMF
  • MP4
  • OGG
  • MPEG
  • WAV
  • AAC
  • AIFF
  • MP3
  • Ogg Vorbis
  • WMA
  • Any other media format
Are image and media formats configurable?
Integrated DAMS


Support for integration with other DAMS

Yes via the RESTful API

Business process automation


Digital rights management


Mobile support

Yes – Qute (currently in prototype) supports mobile Movement Control, Condition Checking and Conservation Activities.

Remote thesauri

Yes – Qi can integrate with any web service that has an API in JSON/XML

User generated content

Yes, Qi has a fully extensible data architecture that is built to support any type of user-generated content.



Yes, Qi has a fully extensible data architecture that is built to support any type of user-generated content. Full RESTful API with GET, PUT, POST, DELETE methods


Full RESTful API with GET, PUT, POST, DELETE methods

Ready for Europeana Connection Kit (ECK)

OAI-PMH - Standard
REST - Standard
Linked Data/SPARQL - Purchase

  • DC
  • MARC
  • METS
  • MODS
  • OWL
  • RDA
Museum / heritage standards
  • Spectum 5
  • ICOM Documentation Guidelines
  • CDWA
  • LIDO
  • CCO
  • VRA Core
  • CHIN Data Dictionaries
  • EDM
Spectrum procedures
Object Entry (primary)
Acquisition and accessioning (primary)
Location and movement control (primary)
Inventory (primary)
Cataloguing (primary)
Object Exit (primary)
Loans In - borrowing objects (primary)
Loans Out - lending objects (primary)
Documentation planning (primary)
Condition checking and technical assessment
Collections care and conservation
Insurance and indemnity
Emergency planning for collections
Damage and loss
Deaccessioning and disposal
Rights management
Use of collections
Collections review
Bibliographical records

Yes, support for MARC and RDA is provided.

Bibliographic / library standards
  • MARC
  • RDA
Archival records support
  • ISAD(G)
  • DACS
Archival records standards


Integration with other library and archive management systems

Possible via the integrated API

Support site URL
Documentation URL
Contact postal address

Keepthinking (UK)
43 Clerkenwell Road
London EC1M 5RS
United Kingdom

Software developer name
Keepthinking Ltd
Software developer contact name
Cristiano Bianchi
Software developer contact address

Keepthinking (UK)
43 Clerkenwell Road
London EC1M 5RS
United Kingdom

Software developer email
UK users and sites
  • Lloyds Register
  • Fleming Collection
  • Sainsbury Archive
  • British Council
  • Shakespeare Birthplace Trust
  • White Cube Gallery
  • Courtauld Institute of Art
  • Ashmolean Museum
  • Horniman Museum
  • William Morris Gallery
  • Wedgwood Museum
  • The Burlington Magazine
  • Art UK
  • Paul Mellon Centre
  • House of Illustration
  • Mucha Foundation
  • Pallant House Gallery
  • GlaxoSmithKlinee
  • Burg House Museum
  • De Lazlo Archive Trust
  • Holkham Hall
  • University of Oxford
  • Fitzwilliam Museum
  • Artist Collecting Society
  • Contemporary Art Society
  • Sephardi Collection
International users and sites
  • Dia Art Foundation (USA)
  • Shaker Museum (USA)
  • Asia Society (USA)
  • Kramlich Collection (USA)
  • Clyfford Still Museum (USA)
  • University of St Thomas (USA)
  • City of New York (USA)
  • Confederacy of Mainland Mi’kmaq (Canada)
  • Asia Art Archive (HK)
  • West Kowloon Cultural District (HK)
  • K11 Art Foundation (HK)
  • Media Majlis (Qatar)
  • Dubai Expo 2020 (UAE)
  • Diva Museum (Belgium)
  • Charlie Chaplin Archive (Italy)
  • Flander Region (Belgium)

ArtUK, with over 230,000 records and 60+ users.

Integration associate with the URL of the digital asset
Other software
Publish records online