MuseumIndex+ is a powerful Spectrum-compliant museum collection management system featuring the Index+ Workflow Pilot which not only supports, but guides you through, the Spectrum procedures. The system is configurable to meet specialist needs and is in use in all sizes of museum from the smallest to the largest.

MuseumIndex+ is part of the CollectionsIndex+ software suite which includes ArchiveIndex+ for archive management to ISAD(G) and ISAAR(CPF) standards, BooksIndex+ for library cataloguing to MARC21 and AACR2 standards, AssetIndex+ DAMS for fully-featured digital asset management, ImageIndex+ image library system and the easy-to-implement Collections Online to provide you with a ‘search the collections’ website. Built as compatible modules, CollectionsIndex+ meets the collections management needs of museums, archives and libraries, large or small.

Minimum hardware requirement

CollectionsIndex+ can run on a modest PC or laptop running Windows XP or later systems with at least 1 Gbyte memory.

Operating system(s)

The CollectionsIndex+ applications run under all versions of Windows from XP onwards and on MacOS and Linux using terminal services or other thin-client environments such as Citrix. The central server components, used in larger installations, run on Windows, Linux, or Solaris platforms. The web applications are cross-browser, running on Internet Explorer, Firefox, Chrome, Safari, etc.

Database architecture

CollectionsIndex+ is built on the award-winning Index+ information management system which provides storage and indexing of your data in a proven, robust, secure repository. Index+ is based on NoSQL and Information Retrieval (IR) principles providing the best technological match for the cataloguing challenges of cultural heritage.

Public access support

CollectionsIndex+ includes the Collections Online module which allows your collection to be accessed by the public through an engaging web interface. Collections Online can be configured to include your museum’s branding and local features, and includes optional support for gathering and managing user-generated content. CollectionsIndex+ also supports delivery through gallery interactives and kiosks. Our service includes design and build of the interactives and advice on, or supply of, suitable kiosk hardware.

Backup support

Back-up is straightforward: CollectionsIndex+ is compatible with all standard back-up software and back-up regimes.

CollectionsIndex+ digital asset stores, which can be used to manage huge asset arenas, are especially amenable to incremental back-up which is important for such large repositories.

Data auditing and cleaning

CollectionsIndex+ has powerful tools for checking and improving your data: extensive search and replace facilities, coupled with easy drag-and-drop thesaurus maintenance, make an important but tedious job much easier.

Sorting and reporting features allow you to look over your data to locate anomalies or poor data practices, and the system’s auditing and history recording allow you to look at specific patterns of user behaviour which might help locate areas for data improvement or re-training needs.

Single user cost

The licence for a single user system costs from £2000 + VAT.  Costs for hosted systems or payment by subscription on application.

Five user cost

The licence for a five-user system costs from £5000 + VAT.

Costs for hosted systems or payment by subscription on application.

Additional pricing notes

CollectionsIndex+ can be supplied licensed in perpetuity, which allows you to run the software without further outlay, or as a software as a service option (SaaS) with an annual subscription to cover use, hosting and support.


An introductory training session is included in the software costs, normally delivered at our offices in Clerkenwell, London.

Additional training, on site or at our offices, is available for £750 per day, plus travel expenses and VAT.

Technical support

Unlimited support by an online support system, email and help desk is available for an annual fee dependent on the service level agreement, typically 15% of software costs.

Special features
  • Full Spectum support including the Index+ Workflow Pilot option to guide users through the workflow of Spectrum procedures;
  • Comprehensive support for thesauri and controlled vocabularies;
  • Configurable cataloguing views to customise displays to suit specific users or tasks;
  • Organiser feature;
  • Strong document and digital asset handling;
  • Advanced image handling features;
  • Multi-lingual cataloguing;
  • Annotation of individual fields;
  • Integrated full-text search engine;
  • Scalable to thousands of users and millions of records, no limit to the size of records;
  • Powerful reporting options;
  • Publishing to the web and in-gallery interactives through the Collections Online platform;
  • Modules to provide integrated books (BooksIndex+) and archives (ArchiveIndex+) cataloguing;
  • Module to provide integrated Image Library (ImageIndex+);
  • Integrates with full strength DAMS (AssetIndex+).

Additional features:

  • Audit Trails – As standard
  • Password – As standard
  • Picklist – As standard
  • Thesaurus for data entry – As standard
  • Thesaurus for retrieval – As standard
  • Screen designer – Purchase
  • Report writer – As standard
  • Modifiable data structure – Purchase
Image formats
  • JPEG
  • PhotoCD
  • Photoshop
  • PPM
  • Targa
  • BMP
  • JPEG2000
  • Nikon NEF (RAW)
  • Hasselblad FFF (RAW)
  • Canon CR2 (RAW)
  • Adobe DNG (RAW)
  • Leaf MOS (RAW)
  • Fuji RAF (RAW)
  • Encapsulated PostScript
  • DICOM.

The AssetIndex+ DAMS can import, store and supply all file and document types.

Media formats

As well as a comprehensive range of image formats, the following media formats are supported:


  • PDF
  • Word
  • Word 2007
  • QuarkXpress
  • Powerpoint
  • Excel
  • ZIP archive.


  • AVI
  • Quicktime
  • Flash Video
  • MPEG program stream
  • MPEG-1
  • MPEG-4.


  • QTVR
  • Shockwave/Flash


  • WAV
  • MP3

3D Models:

  • CRML
  • OBJ
  • PLY

The Asset Index+ DAMS can import, store and supply all document and file types.

Are image and media formats configurable?
Yes. Media blades support extensive configurability. New media blades can be added to provide additional functionality for new media types. White lists and blacklists are supported as with image media.
Integrated DAMS

Yes, the cataloguing modules all have image and media support. They can be integrated with the Assetindex+ module providing a fully featured DAMS solution.

Support for integration with other DAMS

CollectionsIndex+ has an open API and has been integrated with 3rd-party DAM systems such as Extensis Portfolio, ADAM, iBase and Capture.

Business process automation

Yes. The Index+ Workflow Pilot provides an advanced layer of automation to museum procedures, steering users through business processes, prompting for information at the appropriate moment, ensuring sign-off regimes are followed, and making sure right decisions are made and recorded at the right times and by the right people.

Digital rights management

Yes. Implements SPECTRUM rights model. A ‘Traffic-light’ system gives a simple summary of potentially complex rights issues and controls wider use such as online publication.

Mobile support

Yes. SOAP and REST/JSON APIs are available for developing applications for mobile platforms. CollectionsOnline offers a responsive website for direct mobile/tablet use.

Remote thesauri

Available as an option.

User generated content

CollectionsIndex+ includes several options for managing user generated content. User content can be contributed in public-facing web sites, moderated and displayed on the site and stored in the collections database following the Revisiting Collections methodology. Index+ StoryTeller is available for collecting illustrated narratives from users. Storyscope provides a sophisticated environment for interacting with the collection content to create complete narratives.



  • CSV
  • XML
  • EAD
  • MARC-encoded data and others such as the export formats from Modes
  • Mimsy
  • Adlib
  • OpenInsight
  • Idealist

APIs are also available for data import.


  • CSV
  • XML
  • Others including EAD and MARC-encoded data and a COPAC-compatible export.

APIs are also available for data export. Documentation is available see

Ready for Europeana Connection Kit (ECK)

OAI-PMH - Purchase
SRU-CQL - Purchase
REST - Purchase
SOAP - Purchase
RSS - Purchase
ATOM - Purchase
Linked Data/SPARQL - Purchase

Z39.50. APIs can be supplied in a variety of languages, including Perl, PHP, C, C++, and Java.

  • DC
  • MARC
  • METS
  • OWL
  • RDF
  • UK_LOM_Core
  • EAD

CollectionsIndex+ has a generic capability to import and export metadata encoded in XML. This can be configured to support any of these schemata many of which have been implemented for specific applications.

Museum / heritage standards
  • Spectrum
  • CIDOC CRM Core
  • ICOM Documentation Guidelines
  • CDWA
  • LIDO
  • VRA Core
  • CHIN Data Dictionaries
  • EDM DIG35
  • NISO/Z39.87
  • ISAD(G).

Standard MuseumIndex+ is SPECTRUM compliant. The other modules in the CollectionsIndex+ family support the leading standards in their fields. Views can be used to provide conformance to the less rich standards. In every case CollectionsIndex+ can be provided with a compliant data model.

Spectrum procedures
Object Entry (primary)
Acquisition and accessioning (primary)
Location and movement control (primary)
Inventory (primary)
Cataloguing (primary)
Object Exit (primary)
Loans In - borrowing objects (primary)
Loans Out - lending objects (primary)
Documentation planning (primary)
Condition checking and technical assessment
Collections care and conservation
Insurance and indemnity
Emergency planning for collections
Damage and loss
Deaccessioning and disposal
Rights management
Use of collections
Collections review
Bibliographical records

Yes, the BooksIndex+ module provides full support for bibliographic records following the MARC standards.

Bibliographic / library standards
  • MARC21
  • AACR2
Archival records support

Yes, the ArchiveIndex+ module provides full support for archival records following the ISAD(G) standard.

Archival records standards


Integration with other library and archive management systems

In addition to the range of APIs, the BooksIndex+ module supports the Z39.50 protocol with both server and client functionality allowing export and import of MARC-encoded data. It also provides a COPAC-compatible export.

Contact postal address

System Simulation
12-13 Clerkenwell Green

Software developer name
System Simulation
Software developer contact name
Richard Beales
Software developer contact address

System Simulation
12-13 Clerkenwell Green

Software developer email
UK users and sites

CollectionsIndex+ is used at museums across the UK – national museum users include the V&A and the British Museum, local authority users include Newport and Croydon, independents include the London Transport Museum, the Holburne Museum, and the Tank Museum at Bovington. See

International users and sites

CollectionsIndex+ is used at a variety of museums, private collections and corporate archives across the world, for example the Rock Art Research Institute in South Africa, the Chopin Museum in Poland and the Islamic Arts Museum Malaysia. See


The British Museum, The Victoria and Albert Museum, both with hundreds of users and millions of records. References supplied on request.

Integration associate with the URL of the digital asset
Other software
Publish records online