eHive is a web-based collection cataloguing system. It makes cataloguing and publishing of your collection easy and affordable.

Collect it, connect it, show it to the world!

The free trial lets you sign up and see exactly how it works:

eHive provides all the technology so that you can get on with managing your collection. You can manage collection data in eHive through any browser. Object records can be public or private. There are seven simple catalogue entry screens. Archives, Archaeology, Art, History, Library, Natural Science and Photography and Multimedia.

eHive is a quick and easy way to get your collection online.  Your collection data can be found through the eHive website, and each object has a unique link. For more exposure you can easily share your objects through aggregation sites (such as Trove).

eHive accounts can be brought together in groups called communities. Communities allow users to connect and collaborate with one another by contributing object records based on a common theme. For example, a community could be based on a geographic location.

eHive offers WordPress plugins and API access for more customised websites:

Minimum hardware requirement

We provide all the technology so that you can get on with managing your collection.

Operating system(s)

eHive is not locally hosted.

Database architecture

Relational database. MySQL.

Public access support

eHive is a web-based system so all records can be accessed through a browser. You can choose to make your records public, or you can keep them private. To change the design or add functionality you have the API or WordPress plugins. You can allocate records to be harvested by third-party websites such as Trove or Cultural Hub.  Learn more about Public Access here:

Backup support

eHive is a web-based system. All backups and enhancements to the database are handled by us.

Data auditing and cleaning

No. eHive does not have built in data tools.

Single user cost

Licences range from free to $800 US per annum.    All prices can be viewed here:

Five user cost

There is no cost for additional users.

Additional pricing notes

Five year licences are also available.


eHive is designed to be a self taught system, and is inherently intuitive and easy to use.  On screen help is available, and users have access to the eHive User Forum.

Technical support

All backups and enhancements to the database are handled by us.  eHive help can be accessed here:

Special features


Communities in eHive allow users to connect and collaborate with one another by contributing object records based on a common theme.  Search Communities here:  

WordPress Plugins and API

eHive provides many ways for you to re-use your data in other projects and applications. You can build your own website or share your records and images with 3rd party systems.   More ways to use your data here:

Data harvesting

Share your data with cultural hubs such as Trove and Culture Grid. The most efficient way to increase your audience by being in the right place for interested people to find you collection.

Additional features:

  • Password – As standard
  • Picklist – As standard
  • Report writer – As standard
Image formats
  • BMP
  • JPEG
  • PNG
Media formats

eHive does not support audio and video directly but fields can be linked to outside sources.   Here is an example:

Are image and media formats configurable?
Integrated DAMS

No. eHive automatically generates multiple smaller copies of the original image and stores the image metadata. eHive includes the option to store the original image.

Support for integration with other DAMS


Business process automation


Digital rights management

Yes. Web Messenger is an add-on module. It automates export and update of selected collection data. Each record can be assigned a standard licence, including support for Creative Commons licences.

Mobile support

Yes, the entire system is web based and responsive, so can be opened on a smart phone or tablet.

Remote thesauri


User generated content

eHive provides support for tags and comments on object as standard. Each eHive account holder can choose whether to allow tagging and support on their records by any visitor, any other eHive account holder, or by members of their account only.


Data import

Yes. eHive can import via XML or Excel formats.  Bulk imports are run by Vernon Systems staff against a test server first. Data can be imported via the API.  API details can be found here:

Data export

Data can be exported simply in multiple formats; XML, CSV, or to Excel as a PDF.  Yes, eHive has an API.  Details can be found here:

Ready for Europeana Connection Kit (ECK)

OAI-PMH - Standard
REST - Standard

  • DC
Museum / heritage standards
  • CIDOC CRM Core
  • CDWA Lite

Object database design is based on SPECTRUM standard.

Spectrum procedures
Object Entry (primary)
Acquisition and accessioning (primary)
Location and movement control (primary)
Inventory (primary)
Cataloguing (primary)
Object Exit (primary)
Condition checking and technical assessment
Collections care and conservation
Deaccessioning and disposal
Rights management
Bibliographical records

eHive includes a Library specific cataloguing page with support for key bibliographic fields.

Integration with other library and archive management systems

RESTful API can be used to connect with other systems.

Support site URL
Documentation URL
Contact postal address

Vernon Systems Ltd  
BM Box 3435  
London WC1N 3XX

Software developer name
Vernon Systems Ltd
Software developer contact name
Paul Rowe
Software developer contact address

PO Box 6909
Wellesley Street
Auckland 1141
New Zealand


12A McDonald Street
Auckland 1025
New Zealand

Software developer email
UK users and sites

As eHive is a Software as a Service system, users do not need to contact us in order to start using an account. This means we don’t have an exhaustive list of users per country that can be provided.

International users and sites

Number of sites – 800  650,000+ objects recorded in eHive


East Hendred Museum (4,500 records and images).

Integration associate with the URL of the digital asset
Publish records online
Other software