eHive is a web-based collection cataloguing system. It makes cataloguing and publishing of your collection easy and affordable.
Collect it, connect it, show it to the world!
The free trial lets you sign up and see exactly how it works: https://my.ehive.com/sign-up
eHive provides all the technology so that you can get on with managing your collection. You can manage collection data in eHive through any browser. Object records can be public or private. There are seven simple catalogue entry screens. Archives, Archaeology, Art, History, Library, Natural Science and Photography and Multimedia.
eHive is a quick and easy way to get your collection online. Your collection data can be found through the eHive website, and each object has a unique link. For more exposure you can easily share your objects through aggregation sites (such as Trove).
eHive accounts can be brought together in groups called communities. Communities allow users to connect and collaborate with one another by contributing object records based on a common theme. For example, a community could be based on a geographic location.
eHive offers WordPress plugins and API access for more customised websites: http://info.ehive.com/do-more/
Minimum hardware requirement
We provide all the technology so that you can get on with managing your collection.
eHive is not locally hosted.
Relational database. MySQL.
Public access support
eHive is a web-based system so all records can be accessed through a browser. You can choose to make your records public, or you can keep them private. To change the design or add functionality you have the API or WordPress plugins. You can allocate records to be harvested by third-party websites such as Trove or Cultural Hub. Learn more about Public Access here: http://info.ehive.com/take-a-tour/public-access/
eHive is a web-based system. All backups and enhancements to the database are handled by us.
Data auditing and cleaning
No. eHive does not have built in data tools.
Single user cost
Licences range from free to $800 US per annum. All prices can be viewed here: http://info.ehive.com/pricing/
Five user cost
There is no cost for additional users.
Additional pricing notes
Five year licences are also available.
eHive is designed to be a self taught system, and is inherently intuitive and easy to use. On screen help is available, and users have access to the eHive User Forum.
All backups and enhancements to the database are handled by us. eHive help can be accessed here: http://info.ehive.com/help/
Communities in eHive allow users to connect and collaborate with one another by contributing object records based on a common theme. Search Communities here: https://ehive.com/search/communities
WordPress Plugins and API
eHive provides many ways for you to re-use your data in other projects and applications. You can build your own website or share your records and images with 3rd party systems. More ways to use your data here: http://info.ehive.com/do-more/
Share your data with cultural hubs such as Trove and Culture Grid. The most efficient way to increase your audience by being in the right place for interested people to find you collection.
- Password – As standard
- Picklist – As standard
- Report writer – As standard
eHive does not support audio and video directly but fields can be linked to outside sources. Here is an example: https://ehive.com/collections/3292/objects/1572/lemon-paeroa-soft-drink-grass-skis
Are image and media formats configurableNo.
No. eHive automatically generates multiple smaller copies of the original image and stores the image metadata. eHive includes the option to store the original image.
Support for integration with other DAMS
Business process automation
Digital rights management
Yes. Web Messenger is an add-on module. It automates export and update of selected collection data. Each record can be assigned a standard licence, including support for Creative Commons licences.
Yes, the entire system is web based and responsive, so can be opened on a smart phone or tablet.
User generated content
eHive provides support for tags and comments on object as standard. Each eHive account holder can choose whether to allow tagging and support on their records by any eHive.com visitor, any other eHive account holder, or by members of their account only.
Yes. eHive can import via XML or Excel formats. Bulk imports are run by Vernon Systems staff against a test server first. Data can be imported via the API. API details can be found here: http://developers.ehive.com/
Data can be exported simply in multiple formats; XML, CSV, or to Excel as a PDF. Yes, eHive has an API. Details can be found here: http://developers.ehive.com/
OAI-PMH - Standard
REST - Standard
Museum / heritage standards
- CIDOC CRM Core
- CDWA Lite
Object database design is based on SPECTRUM standard.
Spectrum proceduresObject Entry (primary)
Acquisition and accessioning (primary)
Location and movement control (primary)
Object Exit (primary)
Condition checking and technical assessment
Collections care and conservation
Deaccessioning and disposal
eHive includes a Library specific cataloguing page with support for key bibliographic fields.
Integration with other library and archive management systems
RESTful API can be used to connect with other systems.
Support site URLhttp://info.ehive.com/help/
Contact postal address
Vernon Systems Ltd
BM Box 3435
London WC1N 3XX
Software developer nameVernon Systems Ltd
Software developer contact namePaul Rowe
Software developer contact address
PO Box 6909
12A McDonald Street
Software developer firstname.lastname@example.org
UK users and sites
As eHive is a Software as a Service system, users do not need to contact us in order to start using an account. This means we don’t have an exhaustive list of users per country that can be provided.
International users and sites
Number of sites – 800 650,000+ objects recorded in eHive
East Hendred Museum (4,500 records and images).