Collector Systems

Collector Systems is a leading cloud-based collection management system for museums, trusts, foundations and historical homes. Accessible from any internet-enabled computer, tablet, or smartphone, Collector Systems provides the tools to precisely document any type of collection. Daily backups ensure that your data is protected at all times and our protocols implement the highest level of security.

Other software
No
Publish records online
Yes
Special features

Comprehensive API with enhanced accounts, support for integrating environmental sensor data, support for inventory barcodes, incorporating outside lexicons including Chenell’s Nomenclature and Getty (among others), single sign on (SSO), full financial reporting, and much more.

Are image and media formats configurable
No
Image formats

BMP, GIF, JPEG, PNG and TIFF

Media formats

Any media file can be uploaded as an attachment and viewed with browser-enabled viewer

Integrated DAMS?

Yes

Support for integration with other DAMS

Yes, through our API

Business process automation

No

Digital rights management

No bit-wise DRM is imposed, but provisions for credits/rights acknowledgement etc

Mobile support

Yes. Both through web browser and free iOS apps.

Remote thesauri

Yes

API

Both integrated import/export tools are available and a fully-furnished RESTful API.

Both full export/backup of all data, images and attachments through the web interface as well as two APIs: a read-only API and a read/write API with separate endpoints and documentation, available upon request.

ECK ready
Yes
Protocols/interfaces

REST - Standard

Minimum hardware requirement

N/a

Operating system(s)

N/a

Database architecture

SQL Server 2017

Public access support

Through switched built-in gallery feature and application programmer interface (API).

Backup support

Automatic 15-minute backups to multiple data repositories, all user data available for export by user.

Data auditing and cleaning

Batch update by web form, update by Excel spreadsheet, fully custom CS registrarial services available for separate fee.

Single user cost

The base Collector Plus account costs $85 per user per month.

Five user cost

Ranges from $425 – $750, depending on subscription type.

Additional pricing notes

Enhanced plans for larger organisations and institutions are available for $150 per user, billed monthly.

Training

Demonstrations of the system are offered at no additional charge.

Technical support

Support available at no additional charge.

Spectrum procedures
Object Entry (primary)
Loans In (primary)
Inventory
Location and Movement (primary)
Transport
Cataloguing (primary)
Condition Checking
Conservation
Risk Management
Insurance
Valuation
Audit
Rights Management
Use of Collections
Object Exit (primary)
Loans Out (primary)
Loss and Damage
Deaccession
Retrospective Documentation (primary)
Acquisition (primary)
Bibliographical records

Yes

Bibliographic / library standards

Various

Archival records support

Yes

Archival records standards

Flexible

Integration with other library and archive management systems

This depends – all through API

Support site URL
Contact postal address

169 Hudson Street,
New York,
NY 10013,
USA

Software developer name
Collector Systems
Software developer contact name
Zachary Sachs (technical contact)
Software developer contact address

169 Hudson Street,
New York,
NY 10013,
USA

Software developer email
zsachs@collectorsystems.com
International users and sites

Stearns History Museum, South Street Seaport Museum, Nodaway Valley Historical Museum, the Museum of Democracy, the City of Tacoma, and the University of Hartford, among many others.

Referee

South Street Seaport Museum, which has many thousands of historical objects.

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