Collector Systems is a leading cloud-based collection management system for museums, trusts, foundations and historical homes. Accessible from any internet-enabled computer, tablet, or smartphone, Collector Systems provides the tools to precisely document any type of collection. Daily backups ensure that your data is protected at all times and our protocols implement the highest level of security.
Publish records onlineYes
Comprehensive API with enhanced accounts, support for integrating environmental sensor data, support for inventory barcodes, incorporating outside lexicons including Chenell’s Nomenclature and Getty (among others), single sign on (SSO), full financial reporting, and much more.
Are image and media formats configurableNo
BMP, GIF, JPEG, PNG and TIFF
Any media file can be uploaded as an attachment and viewed with browser-enabled viewer
Support for integration with other DAMS
Yes, through our API
Business process automation
Digital rights management
No bit-wise DRM is imposed, but provisions for credits/rights acknowledgement etc
Yes. Both through web browser and free iOS apps.
Both integrated import/export tools are available and a fully-furnished RESTful API.
Both full export/backup of all data, images and attachments through the web interface as well as two APIs: a read-only API and a read/write API with separate endpoints and documentation, available upon request.
REST - Standard
Minimum hardware requirement
SQL Server 2017
Public access support
Through switched built-in gallery feature and application programmer interface (API).
Automatic 15-minute backups to multiple data repositories, all user data available for export by user.
Data auditing and cleaning
Batch update by web form, update by Excel spreadsheet, fully custom CS registrarial services available for separate fee.
Single user cost
The base Collector Plus account costs $85 per user per month.
Five user cost
Ranges from $425 – $750, depending on subscription type.
Additional pricing notes
Enhanced plans for larger organisations and institutions are available for $150 per user, billed monthly.
Demonstrations of the system are offered at no additional charge.
Support available at no additional charge.
Spectrum proceduresObject Entry (primary)
Acquisition and accessioning (primary)
Location and movement control (primary)
Object Exit (primary)
Loans In - borrowing objects (primary)
Loans Out - lending objects (primary)
Documentation planning (primary)
Condition checking and technical assessment
Collections care and conservation
Insurance and indemnity
Emergency planning for collections
Damage and loss
Deaccessioning and disposal
Use of collections
Bibliographic / library standards
Archival records support
Archival records standards
Integration with other library and archive management systems
This depends – all through API
Contact postal address
169 Hudson Street,
Software developer nameCollector Systems
Software developer contact nameZachary Sachs (technical contact)
Software developer contact address
169 Hudson Street,
Software developer email@example.com
International users and sites
Stearns History Museum, South Street Seaport Museum, Nodaway Valley Historical Museum, the Museum of Democracy, the City of Tacoma, and the University of Hartford, among many others.
South Street Seaport Museum, which has many thousands of historical objects.