Use of collections – scope

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As well as the managing the use of original objects, the procedure also covers the use of images and other reproductions, when you will usually need the Rights management procedure too. You might also use this procedure together with Loans out (lending objects) to capture information about how your objects were used while out on loan.

The range of potential uses is very wide. Among others they include: exhibitions; publishing images online or in print; learning events; enquiries; research projects; operating working machinery; playing musical instruments; filming; and inspiring new work by artists.

The procedure is not a guide to planning exhibitions or other specific uses. Instead it helps you: assess and authorise proposed uses of your collections; record each individual use; and capture information created, such as exhibition text, research findings and user-generated content. It also cross-refers to the many other procedures you are likely to need before, during and after any kind of use.

Date created: 2017

Author: Collections Trust

Publisher: Collections Trust