Documentation procedural manual from the British Schools Museum

The British Schools Museum have created a documentation procedural manual, which sets a useful example to follow when creating your own procedural manual for Accreditation.

Here Mark Copley, Curator at the British Schools Museum, tells us more about his experience of developing the documentation procedural manual.

Staff entering data into a laptop

When I started as Curator at the British Schools Museum, it was evident that the procedural manual was not being referred to. As we began to introduce new systems and procedures, and with the publication of Spectrum 5.0, it was clear a new procedural manual was required. Firstly, we discovered the circumstances where we might use it; then how we might use it. The ‘we’ here being staff and volunteers.

We learnt that the existing manual was not necessarily easy to use for those of us not brought up on the technicalities of Spectrum nor the intricacies of Museum Accreditation. So, focussing more on the end-user, we organised the guidance into easy-to-follow sections, each ending with an ‘FAQs’. To make the manual more accessible, we also added a better contents page, hyper-linked bookmarks and, importantly, an index. These features aid access for specialists and non-specialists alike.

This procedural manual is a living document, and we shall add more to it in due course, going beyond Spectrum procedures. We have also communicated the existence of the manual widely. We found there was a great benefit to moving away from thinking of it as simply an Accreditation requirement, and instead as a useful resource that, when used, will be understandable by people from every level of the museum.

This extract includes the contents, object entry and inventory sections of the documentation procedural manual produced by the British Schools Museum.

Click the link on the right-hand side to download this resource as a PDF file. 

Date created: 2018

Author: British Schools Museum

Publisher: British Schools Museum