Brief description


A text description of an object in approximately one sentence; normally used for administrative and identification purposes. It records the most important information from a number of separate descriptive units of information.

How to record

Use normal grammar and punctuation. Give sufficient information to identify an object for the purposes of stock checking, written file titles, and accessions registers. The information need not be unique, but use information that enables visual recognition of an object where possible.

Aim to keep text to less than 15 words. Construct the phrase from any combination of information; the content will vary between objects and collections. It may be advisable to establish a description protocol, eg generally begin the description from front to back, or from outside in, or have a controlled set of colours


Blue spotted earthenware jug, 20th century.


Record at least once for an object.

Date created: 2017

Author: Collections Trust

Publisher: Collections Trust