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eHive

Software

eHive is a web-based collection cataloguing system. It makes cataloguing and publishing of your collection easy and affordable.

Transfer of title forms (100)

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The transfer of title form allows the museum to capture signatures, and record details about the legal ownership of the object and its transfer to the museum.

Each form is double-sided with further information on the reverse. Each form is in carbonless triplicate:

  • The top copy of the form (white) is filed in the museum’s transfer of title file.
  • The second copy (blue) is kept by the museum in the relevant object history file.
  • The third copy (yellow) is given to the owner or their representative as a receipt.

Size: A4

Quantity: 100

Delivery: We normally hold small stocks of these which can usually be dispatched within 24 hours after your order has been processed by us. You can expect your delivery within 5-7 working days.

© Collections Trust 2018. All rights reserved.

Object exit forms (100)

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Objects may leave the museum for a variety of reasons, including as loans of for disposal. Object exit records should be created and maintained whenever an object leaves the museum. The object exit form allows the museum to capture signatures (of the person removing the object and of the person at the museum authorising its removal) and record further details about the object leaving the museum.

Each form is double-sided with further information on the reverse. Each form is in carbonless triplicate:

  • The top copy of the form (white) is filed in the museum’s exit file.
  • The second copy (yellow) is given to the person removing the object.
  • The third copy (blue) can be filed in a loans file or an object history file as appropriate.

Quantity: 100

Size: A4

Delivery: We normally hold small stocks of these which can usually be dispatched within 24 hours after your order has been processed by us. You can expect your delivery within 5-7 working days.

© Collections Trust 2018. All rights reserved.

Transfer of title forms (Welsh) (100)

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The transfer of title form allows the museum to capture signatures, and record details about the legal ownership of the object and its transfer to the museum.

Each form is double-sided with further information on the reverse. Each form is in carbonless triplicate:

  • The top copy of the form (white) is filed in the museum’s transfer of title file.
  • The second copy (blue) is kept by the museum in the relevant object history file.
  • The third copy (yellow) is given to the owner or their representative as a receipt.

Size: A4

Quantity: 100

Delivery: We normally hold small stocks of these which can usually be dispatched within 24 hours after your order has been processed by us. You can expect your delivery within 5-7 working days.

These forms were translated with support from the Welsh Government

© Collections Trust 2018. All rights reserved.

Object entry forms (100)

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Objects may come into the museum as potential donations or sales, and as loans. Sometimes objects may enter the museum for identification and are returned to the depositor/owner after a short period of time. The object entry form allows the museum to capture signatures, and record details about all objects entering the museum. In the case of donations and sales, this form is the first step in transferring ownership of the object and its associated intellectual property to the museum, if the museum decides to accept the object.

The forms are double-sided, with conditions of deposit on the back. Each form is in carbonless triplicate:

  • The top copy of the form (white) is filed in the museum’s entry file.
  • The second copy (blue) is kept with the object.
  • The third copy (pink) is given to the depositor as a receipt.

Size: A4

Quantity: Sold in packs of 100.

Delivery: We normally hold small stocks of these which can usually be dispatched within 24 hours after your order has been processed by us. You can expect your delivery within 5-7 working days.

© Collections Trust 2018. All rights reserved.

Object Cards: A5 100 Pack

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Object Cards support the Spectrum Cataloguing procedure (a Spectrum Primary Procedure).

Product Information

Object Cards allow the museum to capture detailed cataloguing information for a wide variety of collection types.

Size: A5

Quantity: 100

Delivery: We normally hold small stocks of these which can usually be dispatched within 24 hours after your order has been processed by us. You can expect your delivery within 5-7 working days.

© Collections Trust 2008. All rights reserved.

Simple Cards: A5 100 Pack

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Simple Cards support the Spectrum Cataloguing procedure (a Spectrum Primary Procedure). They allow the museum to capture a basic level of information for a wide variety of collections.

Product Information

The shaded areas of the card indicate essential information that should be captured when cataloguing.

Size: A5

Quantity: 100

Delivery: We normally hold small stocks of these which can usually be dispatched within 24 hours after your order has been processed by us. You can expect your delivery within 5-7 working days.

© Collections Trust 2008. All rights reserved.

Object Movement Tickets: 100 Pack Carbonless and in Triplicate

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Product Information

Quantity: 100 (2 packs of 50 cards)

Specifics: Each carbonless ticket is in triplicate:

  • The white top copy is left in place of the object.
  • The yellow middle copy is stored in a temporary locations file.
  • The bottom copy (card) is tied to the object itself.

Delivery: We normally hold small stocks of these which can usually be dispatched within 24 hours after your order has been processed by us. You can expect your delivery within 5-7 working days.

© Collections Trust 2008. All rights reserved.

Object exit forms (Welsh) (100)

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Objects may leave the museum for a variety of reasons, including as loans of for disposal. Object exit records should be created and maintained whenever an object leaves the museum. The object exit form allows the museum to capture signatures (of the person removing the object and of the person at the museum authorising its removal) and record further details about the object leaving the museum.

Each form is double-sided with further information on the reverse. Each form is in carbonless triplicate:

  • The top copy of the form (white) is filed in the museum’s exit file.
  • The second copy (yellow) is given to the person removing the object.
  • The third copy (blue) can be filed in a loans file or an object history file as appropriate.

Quantity: 100

Size: A4

Delivery: We normally hold small stocks of these which can usually be dispatched within 24 hours after your order has been processed by us. You can expect your delivery within 5-7 working days.

These forms were translated with support from the Welsh Government

© Collections Trust 2018. All rights reserved.

Object entry forms (Welsh) (100)

Shop product

Objects may come into the museum as potential donations or sales, and as loans. Sometimes objects may enter the museum for identification and are returned to the depositor/owner after a short period of time. The object entry form allows the museum to capture signatures, and record details about all objects entering the museum. In the case of donations and sales, this form is the first step in transferring ownership of the object and its associated intellectual property to the museum, if the museum decides to accept the object.

The forms are double-sided, with conditions of deposit on the back. Each form is in carbonless triplicate:

  • The top copy of the form (white) is filed in the museum’s entry file.
  • The second copy (blue) is kept with the object.
  • The third copy (pink) is given to the depositor as a receipt.

Size: A4

Quantity: Sold in packs of 100.

Delivery: We normally hold small stocks of these which can usually be dispatched within 24 hours after your order has been processed by us. You can expect your delivery within 5-7 working days.

These forms were translated with support from the Welsh Government

© Collections Trust 2018. All rights reserved.

Spectrum discussion - Loans in and Loans out

News, blog and events

Spectrum discussions are focussed on sharing practice between organisations and individuals. This is an opportunity to informally chat with sector colleagues about how your museum approaches a Spectrum procedure, get feedback, troubleshoot a scenario, and ask questions of each other. The topic for this discussion is Loans in and Loans out: Loans in – managing […]

Perspectives on disposal: Museum of London Review and Rationalisation Project

News, blog and events

Naomi Russell, Project Assistant at the Museum of London, has written this guest blog post looking at the rationalisation of the Social and Working History collections at the museum. With over 100,000 objects involved in the project, it was a huge undertaking that aimed to improve the collection, benefit other institutions through disposal of objects and ensure the Museum was applying its collections development policy correctly.

Part of: Blog

Why can't we just use Google?

News, blog and events

Surely Google can help us find objects in collections across the UK’s museums? Chief Executive Kevin Gosling addresses a key question at the heart of the Collections Trust’s recent feasibility study for DCMS on mapping digitised collections.