Object entry (Spectrum 5.0 consultation draft)

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Scope Use this procedure to log all objects coming into your care for whatever reason, including loans, enquiries and potential acquisitions. The procedure provides a receipt, sets out your terms for accepting responsibility, gives the object an identifying number, and captures key information right away. It is especially important if you accept enquiries and potential […]

Collections care and conservation (Spectrum 5.0 consultation draft)

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Scope Use this procedure to manage and document any conservation work on particular objects, such as treatments to slow decay, repair damage or improve appearance. Conservators might also be involved in making bespoke supports or packaging for objects. This procedure is closely linked to Condition checking and technical assessment. Conservation interventions are usually the result […]

Valuation (Spectrum 5.0 consultation draft)

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Scope Use this procedure when placing a financial valuation on objects, whether your own or borrowed. This is normally for insurance or indemnity purposes (see Insurance and indemnity), but might also be done before acquiring objects by purchase. Apart from these collection management reasons, it is normally considered unethical to put a commercial value on […]

Damage and loss (Spectrum 5.0 consultation draft)

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Scope Use this procedure when responding to damage to, or the loss of, objects. This might be anything from minor, accidental damage to one object during handling to a fire that destroys large parts of your collection. Hopefully, the measures you put in place during the Disaster planning procedure will reduce both the likelihood and […]

Disposal (Spectrum 5.0 consultation draft)

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Scope Use this procedure to dispose of objects that belong to your museum. Reasons might include: objects damaged beyond further use; repatriation of human remains or sacred objects; or transferring duplicate objects to another museum as part of curator-led rationalisation. As explained in the Acquisition procedure, ‘accessioning’ has a very specific meaning: a formal commitment […]

Rights management (Spectrum 5.0 consultation draft)

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Scope Use this procedure to manage the rights associated with objects, reproductions and information. Copyright is the commonest of the ‘intellectual property rights’ you may need to deal with, but there are others (including publication rights, trademarks, patents and designs). You can also use this procedure to manage the data protection rights that may be […]

Reproduction (Spectrum 5.0 consultation draft)

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Scope Use this procedure when creating or commissioning any reproduction of an object. The procedure helps you manage the results by linking information about reproductions and the original items they depict. New reproductions are likely to be digital, such photographs, scans (including 3D) and transfers of audiovisual tapes. You can also use this procedure for […]

Use of collections (Spectrum 5.0 consultation draft)

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Scope Use this procedure to manage and record how your collections are used, whether by you or anyone else. The procedure also covers the use of images and other reproductions, when you will usually need the Rights management procedure too. You might also use this procedure together with Loans out (lending objects) to capture information […]

Collections review (Spectrum 5.0 consultation draft)

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Scope Use this procedure to manage and document any formal review of your objects. The scope of such reviews might range from a few items to the whole collection. They might be carried out in-house, or involve working across museum networks, sometimes with the input of your local stakeholders or subject specialists. Reviews are often […]

Audit (Spectrum 5.0 consultation draft)

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Scope Use this procedure to check the accuracy of the information you have about your collection. At the most basic level, the procedure confirms that your records match the physical reality: you have all the objects you should have, correctly numbered and located where they are supposed to be. One obvious reason for regular audits […]

Documentation planning (Spectrum 5.0 consultation draft)

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Scope Use this procedure to improve your documentation systems and enhance the information they contain. This is more generic than many other procedures. Its focus is on planning and managing any kind of documentation project: defining objectives; writing a plan; monitoring progress; and responding to any problems along the way. If your organisation does not […]