Managing and recording the creation of images and other kinds of reproduction of objects, including digital copies.

The procedure helps you manage the results by linking information about reproductions and the original items they depict. New reproductions are likely to be digital, such photographs, scans (including 3D) and transfers of audiovisual tapes. You can also use this procedure for photographic prints, negatives and transparencies, as well as 3D casts and models.

There are many different reasons why you might need to reproduce objects. These include: making copies of physically vulnerable items for conservation reasons; taking photographs to record the condition of items or for identification purposes in case of damage or loss; to help researchers; or for a wide range of public-facing activities. The intended uses will influence the quality of reproduction that is appropriate. Often you will want several versions derived from the same original: eg, very large, high-resolution master images, and working copies edited for website use.

This procedure is not intended to cover the use of reproductions, such as the publication of images. For this, see the Use of collections procedure and also Rights management.

This procedure is also not intended for born-digital items such as original artworks or oral history interviews that were created in digitised form. These should be managed as you would any other (physical) item in your collections.

Reproduction - the Spectrum standard

Resource

You should have a policy on reproducing items in your care. This could either be a standalone document or part of a wider collections management policy. Either way, in deciding your policy you will most likely need to consider these questions: What reproductions should normally be made during other procedures? What standards should be followed […]

Part of: Reproduction

Reproduction - suggested procedure

Resource

You should have a written procedure that explains the steps to follow when making reproductions of items. This suggested procedure, and the workflow based on it, are useful starting points. However you do it, your own procedure should meet the minimum requirements of the Spectrum standard. To see the workflow as PDF, follow the download […]

Part of: Reproduction