Sofie

The software Sofie is Sweden’s most used system for managing collections at museums, local history societies and archives. Sofie is owned and developed by Västerbottens Museum since 1991 and has been sold to customers around the country since the mid-1990s. Today the software is running at over 250 customers at various cultural heritage institutions. The software can manage collections of objects, photographic images, relics and archives.

Other software
No
Publish records online
Yes
Special features

Based on open source web-publishing platform Omeka (http://omeka.org/) and is plugin based. Possible to develop own or recommend external Omeka plugins to be integrated with Sofie. Full access to public theme source code for PRO editions. High level of customization of admin and public interface.

Additional features:

  • Audit Trails – As standard
  • Password – As standard
  • Picklist – As standard
  • Thesaurus for data entry – As standard
  • Thesaurus for retrieval – As standard
  • Screen designer – As standard
  • Report writer – As standard
  • Modifiable data structure – As standard
Are image and media formats configurable
Yes
Image formats

aai, ai, arw, avs, bmp, crw, dng, gif, ico, jpeg/jfif, nrw, orf, png, psd, raf, raw, svg, tiff

Media formats

aac,aif,aiff,asf,asx,avi,c,cc,class,css,divx,doc,docx,exe,gz,gzip,h,j2k,jp2,jpe,m4a,m4v,mdb,mid, midi,mov,mp2,mp3,mp4,mpa,mpe,mpeg,mpg,mpp,odb,odc,odf,odg,odp,ods,odt,ogg,opus,pdf, pot,pps,ppt,pptx,qt,ra,ram,rtf,rtx,swf,tar,txt,wav,wax,webm,wma,wmv,wmx,wri,xla,xls,xlsx,xlt, xlw,zip

Integrated DAMS?

No

Support for integration with other DAMS

In progress – integration with FotoWare (https://www.fotoware.com/)

Business process automation

No

Digital rights management

Yes

Mobile support

Yes (via standard web-browser, no mobile app is available)

Remote thesauri

Yes (but not standard)

User generated content

Yes – Contributions from public website

API

Imports:

Yes (REST)

Exports:

Yes  (documentation from Omeka platform which Sofie uses: http://omeka.readthedocs.io/en/latest/Reference/api/index.html)

ECK ready
No
Protocols/interfaces

OAI-PMH - Purchase
SRU-CQL - Not available
REST - Standard
SOAP - Not available
RSS - Standard
ATOM - Standard
Linked Data/SPARQL - Not available

RDF

MODS

METS

DC

COinS

 

Museum / heritage standards

SAMOREG (http://remus.meta.se/samoreg/samkh.html), EAC 2005 (http://xml.ra.se/EAC/Datkat_aukt.html)

Database architecture

Relational (MySQL)

Public access support

Via customizable public themes.

Backup support

Daily, weekly, monthly, yearly backups.

Data auditing and cleaning

History log and tools for advanced search and bulk updates. Multiple user roles system, where each role is responsible for different parts of system and has access to different tools.

Single user cost

Depends on edition, available are:

1. BASE edition SEK 4 804 ~ €504 / £452 (yearly)

2. PLUS edition SEK 33 818 ~ €3548 / £3179 (yearly)

3. PRO edition SEK 50 745 ~ €5324 / £4770 (yearly)

Five user cost

Depends on edition, available are:

1. BASE edition SEK 4 804 ~ €504 / £452 (yearly)

2. PLUS edition SEK 33 818 ~ €3548 / £3179 (yearly)

3. PRO edition SEK 50 745 ~ €5324 / £4770 (yearly)

Additional pricing notes

Prices in € and £ are informational only! They’re calculated using average exchange rate from September 2017 published by Swedish central bank. All prices are excl. VAT.

Training

General training – once a year in central Sweden. From lunch to lunch.

On-demand in-house training – length and depth may vary based on needs.

Prices vary, only in Swedish language.

Technical support

Phone/e-mail support every day Mon – Fri.

Bibliographical records

Integrated support included

Bibliographic / library standards

KB (National Library of Sweden guidelines http://www.kb.se/katalogisering/auktoritetspraxis/)

Archival records support

No (planned to be implemented)

Archival records standards

None

Integration with other library and archive management systems

None

Documentation url
http://sofie.vbm.se/support/manual/
Contact postal address

Västerbottens museum
Gammlia
Box 3183
903 04 UMEÅ

Software developer name
Västerbottens museum
Software developer contact name
Lukas Pilny
Software developer contact address

Västerbottens museum
Gammlia
Box 3183
903 04 UMEÅ

Software developer email
lukas.pilny@vbm.se
UK users and sites

None

International users and sites

Sweden, Finland

Previous URLs