OpenHeritage

The OpenHeritage system is built using Free Open Source Software. The main platform consists of Drupal, a web-based content management system. This interfaces with Geoserver, an open source mapserver, and OpenDataKit (ODK) an open source data collection software suite for Android devices. The platform is built as a national heritage management system serving three primary functions, namely as a national heritage sites register/inventory, a national collections management system and a national heritage management system for applications such as permits or developments.

Minimum hardware requirement

n/a

Operating system(s)

n/a

Database architecture

MySQL & Postgresql

Public access support

Yes, the system is designed for public access. Content is licensed using the Creative.

Backup support

Yes, the system is replicated across data centres for disaster recovery and we backup daily to NAS servers. Users are also able to extract most of their information to Spreadsheets for offline queries.

Data auditing and cleaning

Yes – full revision histories have been enabled for all nodes. Various views have been provided for assessing data and carrying out bulk operations to correct errors and we utilise the Feeds module to simplify importing and updating large amounts of data.

Single user cost

Free.

Five user cost

Free.

Additional pricing notes

We do not charge for the software. OpenHeritage is a non-profit and is focused on maintaining the core distribution, training and implementation only.

Training

Our current training costs to our organisation run at about R450.00 ($38 USD) an hour + travel/accommodation costs.

Technical support

We have a support desk which provides telephonic, online or onsite support during scheduled training visits. We also have a recommended annual support fee per country of R5000.00 per year.

Special features

In late 2015 we released an offline Object Recording App using ODK which plugs into the online platform. The system is also very spatially orientated and integrates a range of GIS tools.

Additional features:

  • Audit Trails – As standard
  • Password – As standard
  • Picklist – As standard
  • Thesaurus for data entry – As standard
  • Thesaurus for retrieval – As standard
  • Screen designer – As standard
  • Report writer – As standard
  • Modifiable data structure – As standard
Image formats

PNG
GIF
JPG
JPEG

Media formats

TIFF
PDF
DOC
DOCX
XLSX
XLS
RTF
TXT
AVI
MP4
MPG.

We also support embedded of video from Youtube or other sources.

Are image and media formats configurable
Yes
Integrated DAMS?

Yes.

Support for integration with other DAMS

We could handle this quite easily as we can export to CSV, XML, XLS via scheduled or triggered events. Haven’t yet had to provide this use case.

Business process automation

Yes.

Digital rights management

Yes – we are using Organic Groups to allow users to control the permissions to their nodes. However, most of the content is shared via CC – it is not really a system targeting the sale of images or content.

Mobile support

Yes – we have used a responsive theme and we are also using ODK.

Remote thesauri

Yes – it supports this although the thesauri are currently hosted within the platform. We intend on serving the thesauri from one site for multiple installations over the coming year.

User generated content

Yes – we have various content types around this such as the object condition assessments.

API

Import:

Yes, we are using the Feeds Module for Drupal.

Export:

Yes – most of our exports are conducted using the Views module: https://www.drupal.org/project/views_data_export 

ECK ready
No
Protocols/interfaces

OAI-PMH - Free download
REST - Free download
SOAP - Free download
RSS - Standard
ATOM - Free download
Linked Data/SPARQL - Free download
SRU-CQL - Only available in Drupal 6 

RDF

Museum / heritage standards

SPECTRUM

Spectrum procedures
Object Entry (primary)
Loans In (primary)
Inventory
Location and Movement (primary)
Cataloguing (primary)
Condition Checking
Conservation
Valuation
Audit
Rights Management
Use of Collections
Object Exit (primary)
Loans Out (primary)
Loss and Damage
Deaccession
Retrospective Documentation (primary)
Acquisition (primary)
Bibliographical records

Yes.

Bibliographic / library standards

PubMed, BibTex, RIS, MARC, EndNote tagged and XML.

Can output in just about any style – AMA, APA, Chicago, CSE, IEEE, etc

Archival records support

It can handle this – although we have not yet deployed this.

Archival records standards

This is still a work in progress.

Integration with other library and archive management systems

Drupal is very good at this and it can be done. Please see previous comment regarding integration with other systems.

Support site URL
www.cedartower.co.za
Contact postal address

OpenHeritage
34 Harries Street
Plumstead
Cape Town
South Africa

Software developer name
OpenHeritage
Software developer contact name
Nicholas Wiltshire
Software developer contact address

OpenHeritage
34 Harries Street
Plumstead
Cape Town
South Africa

Software developer email
nic.wiltshire@openheritage.org.za 
UK users and sites

n/a

International users and sites

We are currently active in South Africa and Namibia (http://www.sahra.org.za/sahris and http://www.nhc-nam.org)

Referee

Largest collection migrated thus far is the KwaZulu-Natal Museum on SAHRIS (http://www.sahra.org.za/sahris). The National Museum in Bloemfontein also migrated their Sotho collections.

Publish records online
Yes
Other software
No
Previous URLs