MuseumIndex+ is a powerful SPECTRUM-compliant museum collection management system featuring the Index+ Workflow Pilot which not only supports, but guides you through, the SPECTRUM procedures. The system is configurable to meet specialist needs and is in use in all sizes of museum from the smallest to the largest.
MuseumIndex+ is part of the CollectionsIndex+ software suite which includes ArchiveIndex+ for archive management to ISAD(G) and ISAAR(CPF) standards, BooksIndex+ for library cataloguing to MARC21 and AACR2 standards, AssetIndex+ DAMS for fully-featured digital asset management, ImageIndex+ image library system and the easy-to-implement Collections Online to provide you with a ‘search the collections’ website. Built as compatible modules, CollectionsIndex+ meets the collections management needs of museums, archives and libraries, large or small.
Minimum hardware requirement
CollectionsIndex+ can run on a modest PC or laptop running Windows XP or later systems with at least 1 Gbyte memory.
The CollectionsIndex+ applications run under all versions of Windows from XP onwards and on MacOS and Linux using terminal services or other thin-client environments such as Citrix. The central server components, used in larger installations, run on Windows, Linux, or Solaris platforms. The web applications are cross-browser, running on Internet Explorer, Firefox, Chrome, Safari, etc.
CollectionsIndex+ is built on the award-winning Index+ information management system which provides storage and indexing of your data in a proven, robust, secure repository. Index+ is based on NoSQL and Information Retrieval (IR) principles providing the best technological match for the cataloguing challenges of cultural heritage.
Public access support
CollectionsIndex+ includes the Collections Online module which allows your collection to be accessed by the public through an engaging web interface. Collections Online can be configured to include your museum’s branding and local features, and includes optional support for gathering and managing user-generated content. CollectionsIndex+ also supports delivery through gallery interactives and kiosks. Our service includes design and build of the interactives and advice on, or supply of, suitable kiosk hardware.
Back-up is straightforward: CollectionsIndex+ is compatible with all standard back-up software and back-up regimes.
CollectionsIndex+ digital asset stores, which can be used to manage huge asset arenas, are especially amenable to incremental back-up which is important for such large repositories.
Data auditing and cleaning
CollectionsIndex+ has powerful tools for checking and improving your data: extensive search and replace facilities, coupled with easy drag-and-drop thesaurus maintenance, make an important but tedious job much easier.
Sorting and reporting features allow you to look over your data to locate anomalies or poor data practices, and the system’s auditing and history recording allow you to look at specific patterns of user behaviour which might help locate areas for data improvement or re-training needs.
Single user cost
The licence for a single user system costs £2000 + VAT. Costs for hosted systems or payment by subscription on application.
Five user cost
The licence for a five-user system costs £5000 + VAT.
Costs for hosted systems or payment by subscription on application.
Additional pricing notes
CollectionsIndex+ can be supplied licensed in perpetuity, which allows you to run the software without further outlay, or as a software as a service option (SaaS) with an annual subscription to cover use, hosting and support.
An introductory training session is included in the software costs, normally delivered at our offices in Covent Garden, London.
Additional training, on site or at our offices, is available for £750 per day, plus travel expenses and VAT.
Unlimited support by an online support system, email and help desk is available for an annual fee dependent on the service level agreement, typically 15% of software costs.
Full SPECTRUM support including the Index+ Workflow Pilot option to guide users through the workflow of SPECTRUM procedures;
Comprehensive support for thesauri and controlled vocabularies;
Configurable cataloguing views to customise displays to suit specific users or tasks;
strong document and digital asset handling;
Advanced image handling features;
Annotation of individual fields;
Integrated full-text search engine;
Scalable to thousands of users and millions of records, no limit to the size of records;
Powerful reporting options;
Publishing to the web and in-gallery interactives through the Collections Online platform;
Modules to provide integrated books (BooksIndex+) and archives (ArchiveIndex+) cataloguing;
Module to provide integrated Image Library (ImageIndex+);
Integrates with full strength DAMS (AssetIndex+).
- Audit Trails – As standard
- Password – As standard
- Picklist – As standard
- Thesaurus for data entry – As standard
- Thesaurus for retrieval – As standard
- Screen designer – Purchase
- Report writer – As standard
- Modifiable data structure – Purchase
Nikon NEF (RAW)
Hasselblad FFF (RAW)
Canon CR2 (RAW)
Adobe DNG (RAW)
Leaf MOS (RAW)
Fuji RAF (RAW)
The AssetIndex+ DAMS can import, store and supply all file and document types.
As well as a comprehensive range of image formats, the following media formats are supported:
PDF, Word, Word 2007, QuarkXpress, Powerpoint, Excel, ZIP archive.
Video: AVI, Quicktime, Flash Video, MPEG program stream, MPEG-1, MPEG-4.
Interactive: QTVR, Shockwave/Flash. Audio: WAV, MP3. 3D Models: CRML, OBJ, PLY.
The Asset Index+ DAMS can import, store and supply all document and file types.
Are image and media formats configurableYes. Media blades support extensive configurability. New media blades can be added to provide additional functionality for new media types. White lists and blacklists are supported as with image media.
Yes, the cataloguing modules all have image and media support. They can be integrated with the Assetindex+ module providing a fully featured DAMS solution.
Support for integration with other DAMS
CollectionsIndex+ has an open API and has been integrated with 3rd-party DAM systems such as Extensis Portfolio, ADAM, iBase and Capture.
Business process automation
Yes. The Index+ Workflow Pilot provides an advanced layer of automation to museum procedures, steering users through business processes, prompting for information at the appropriate moment, ensuring sign-off regimes are followed, and making sure right decisions are made and recorded at the right times and by the right people.
Digital rights management
Yes. Implements SPECTRUM rights model. A ‘Traffic-light’ system gives a simple summary of potentially complex rights issues and controls wider use such as online publication.
Yes. SOAP and REST/JSON APIs are available for developing applications for mobile platforms. CollectionsOnline offers a responsive website for direct mobile/tablet use.
Available as an option.
User generated content
CollectionsIndex+ includes several options for managing user generated content. User content can be contributed in public-facing web sites, moderated and displayed on the site and stored in the collections database following the Revisiting Collections methodology. Index+ StoryTeller is available for collecting illustrated narratives from users. Storyscope provides a sophisticated environment for interacting with the collection content to create complete narratives.
Yes – CSV, XML, EAD and MARC-encoded data and others such as the export formats from Modes, DS CALM, Mimsy, Adlib, OpenInsight, Idealist, etc. OAI PMH, SOAP and REST/JSON APIs are also available for data import.
Yes – CSV, XML, and others including EAD and MARC-encoded data and a COPAC-compatible export. OAI PMH, SOAP and REST/JSON APIs are also available for data export. Documentation is available see www.ssl.co.uk/search-harvesting
OAI-PMH - Purchase
SRU-CQL - Purchase
REST - Purchase
SOAP - Purchase
RSS - Purchase
ATOM - Purchase
Linked Data/SPARQL - Purchase
Z39.50. APIs can be supplied in a variety of languages, including Perl, PHP, C, C++, and Java.
CIDOC CRM RDF
CollectionsIndex+ has a generic capability to import and export metadata encoded in XML. This can be configured to support any of these schemata many of which have been implemented for specific applications.
Museum / heritage standards
CIDOC CRM Core
ICOM Documentation Guidelines
CHIN Data Dictionaries
Standard MuseumIndex+ is SPECTRUM compliant. The other modules in the CollectionsIndex+ family support the leading standards in their fields. Views can be used to provide conformance to the less rich standards. In every case CollectionsIndex+ can be provided with a compliant data model.
Spectrum proceduresObject Entry (primary)
Loans In (primary)
Location and Movement (primary)
Use of Collections
Object Exit (primary)
Loans Out (primary)
Loss and Damage
Retrospective Documentation (primary)
Yes, the BooksIndex+ module provides full support for bibliographic records following the MARC standards.
Bibliographic / library standards
Archival records support
Yes, the ArchiveIndex+ module provides full support for archival records following the ISAD(G) standard.
Archival records standards
ISAD(G), EAD, ISAAR(CPF)
Integration with other library and archive management systems
In addition to the range of APIs, the BooksIndex+ module supports the Z39.50 protocol with both server and client functionality allowing export and import of MARC-encoded data. It also provides a COPAC-compatible export.
Support site URLwww.jiscmail.ac.uk/cgi-bin/webadmin?A0=/SSLUSERGROUP
Contact postal address
12-13 Clerkenwell Green
Software developer nameSystem Simulation
Software developer contact nameRichard Beales
Software developer contact address
12-13 Clerkenwell Green
Software developer firstname.lastname@example.org
UK users and sites
CollectionsIndex+ is used at museums across the UK – national museum users include the V&A and the British Museum, local authority users include Newport and Croydon, independents include the London Transport Museum, the Holburne Museum, and the Tank Museum at Bovington. See www.ssl.co.uk/
International users and sites
CollectionsIndex+ is used at a variety of museums, private collections and corporate archives across the world, for example the Rock Art Research Institute in South Africa, the Chopin Museum in Poland and the Islamic Arts Museum Malaysia. See www.ssl.co.uk/
The British Museum, The Victoria and Albert Museum, both with hundreds of users and millions of records. References supplied on request.