Records managers and archivists play a valuable role in ensuring that historical records are effectively managed and preserved for present and future generations. While retaining and making available such records is of great importance, it is also important to ensure that proper protection is given to individuals’ rights to privacy with respect to the processing […]
This example checklist can be used if you are procuring a digital asset management system for your museum and need an idea of the assessment criteria you should use for your shortlist of trusted digital repositories. Clicking the link on this page will allow you to download this resource as a DOCX file.
The Retrospective documentation procedure involves the improvement of the standard of information about objects and collections to meet SPECTRUM Minimum Standards by the documentation of new information for existing objects and collections. Retrospective Documentation is a SPECTRUM Primary Procedure. This means that in order to meet the documentation requirements for the Museum Accreditation Scheme an […]
Terminology control refers to the standardisation of the terms used when cataloguing museum objects. If terms used to describe museum objects are standardised when information is entered into documentation systems it will be easier to retrieve information about those objects through a search. This SPECTRUM Advice fact sheet explores how Terminology Control might work in […]
This SPECTRUM Advice fact sheet explores re-numbering, suggests why it is a poor use of resources, and gives some examples of numbering problems and their solutions. It also places numbering and re-numbering in the context of the requirements of the Accreditation Scheme for Museums and Galleries in the UK. Contents Introduction PAS 197, SPECTRUM 4.0 […]
This fact sheet explores how the Retrospective documentation SPECTRUM procedure might work in your museum, and is aligned to the requirements of the Accreditation Scheme for Museums and Galleries in the UK. Retrospective documentation is a SPECTRUM Primary Procedure, which means that it is an essential component of a workable and efficient museum Documentation System. […]
The Freedom of Information (Scotland) Act 2002 provides public access to information held by public authorities. Public authorities are obliged to publish certain information about their activities and members of the public are entitled to request information from public authorities. However, certain categories of information can be exempted, and as such protected (in the case […]
The Freedom of Information Act 2000 (FOI Act) provides public access to information held by public authorities. Public authorities are obliged to publish certain information about their activities and members of the public are entitled to request information from public authorities. However, certain categories of information can be exempted, and as such protected (in the […]
These resources from The National Archives outline good practice guidelines on the challenges of digital preservation, including tools, guidance and a File Format Identification Tool. Clicking the link on this page will open this resource to view on the National Archives website.
The Digital Preservation Handbook provides authoritative and practical guidance in the management of digital resources over time and the issues in sustaining access to them. Clicking the link on this page will open this resource to view on the Digital Preservation Coalition website.
The Data Protection Act 1998 defines UK law regarding the processing of data about identifiable living people. It is the main piece of legislation governing the protection of personal data in the UK. As museums collect information about living people in their documentation systems (paper and electronic) they are classed as ‘data controllers’ and have […]
The aim of the Collections Trust Documentation Planning Pack is to assist museums to produce their own documentation plans. The guidelines contained in the pack can be used for all types of documentation planning; they are not intended as the only way to produce a documentation plan and are specifically to help the documentation planning […]