Procedural manual template

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This template documentation procedural manual from Collections Trust can be used simply as a guide as to what to include, or can be copied and used as a template. This template may be useful if you are preparing a documentation procedural manual for Accreditation. Clicking the link on this page will allow you to download this resource […]

Archaeological Recording Kit (ARK)

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The Archaeological Recording Kit (ARK) is an open-source, standards-compliant tool for recording archaeological data and making it available on the web. ARK was originally designed for (and by) archaeologists, with an emphasis on excavation recording. It also supports paleo-environmental research, the study of human remains, archaeological survey, geophysics, remote sensing, bibliographic databases and image collections. […]

Code of practice on archives

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Archives commonly found in museums can be divided into four categories: Records and documents acquired for the museum’s collections by gift, purchase or loan, irrespective of their format or medium. Any records deposited in the museum by statutory authority. Documentary material associated with the museums’ collections. The museum’s own administrative records, files, etc., illustrating its […]

Buying collections management software

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This webinar is presented by Nico Tyack, Documentation Officer at City of Edinburgh Council, who has conducted a survey, now published on our website, to find out how other museum and gallery services have approached the specification, implementation and updating of their Collections Management System systems. This formed part of a project started in Autumn […]

Guide to data protection for records managers and archivists

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Records managers and archivists play a valuable role in ensuring that historical records are effectively managed and preserved for present and future generations. While retaining and making available such records is of great importance, it is also important to ensure that proper protection is given to individuals’ rights to privacy with respect to the processing […]

Procedural manual template - Welsh

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This resource is a Welsh language version of the Collections Trust template Documentation Procedural Manual. It can be used simply as a guide as to what to include, or can be copied and used as a template. Clicking the link on this page will allow you to download this resource as a PDF.

Edinburgh Museums and Galleries CMS Survey

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In Autumn 2012, Edinburgh Museums and Galleries began a project to review their requirements for a Collections Management System to replace their existing outmoded system. As part of this project Nico Tyack, Documentation Officer at City of Edinburgh Council, conducted an online survey to find out how other museum and gallery services have approached the […]

Digital systems

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This resources looks at how museums are developing IT systems and networks to address the changing needs of the organisation and its audiences. Once your museum has identified its digital people and created its new Digital Strategy, it is time to think about the IT systems – both software and hardware – that you need to have […]

SPECTRUM Advice: Developing a Documentation Procedural Manual

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Although not viewed as a ‘standard’ the Procedural Manual is a widely recognised device for expressing and communicating a museum’s policy and practice regarding the organisation of its collections information management policy and practice. It should include reference to the standards the museum uses for collecting information about museum objects. This fact sheet by Collections […]

Position Statement: Transfer of Museum Documentation from Local Authorities

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This Position Statement has been published by the Collections Trust in response to requests received from English museums relating to the transfer of ownership of collections information (‘documentation’) during the transition from Local Authority support to independent Trust status. General Principles A museum collection comprises: The physical items which make up the collection. Digital images, […]

SPECTRUM Advice: Terminology control

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Terminology control refers to the standardisation of the terms used when cataloguing museum objects. If terms used to describe museum objects are standardised when information is entered into documentation systems it will be easier to retrieve information about those objects through a search. This SPECTRUM Advice fact sheet explores how Terminology Control might work in […]