Simple cards

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Collections Trust supplies simple cards that support the Spectrum Cataloguing procedure (a Spectrum Primary Procedure). They allow the museum to capture a basic level of information for a wide variety of collections. The shaded areas of the card indicate essential information that should be captured when cataloguing. You can buy these in our online shop. Clicking the link […]

Part of: Cataloguing

Object cards

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Collections Trust supplies object cards that support the Spectrum Cataloguing procedure (a Spectrum Primary Procedure). Object cards allow the museum to capture detailed cataloguing information for a wide variety of collection types. You can buy these in our online shop. Clicking the link on this page will allow you to view this product in our online shop where you can […]

Part of: Cataloguing

How to research a portrait or portrait collection toolkit

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This toolkit from Understanding British Portraits SSN is designed to assist researchers to compile accurate and reliable information about a portrait or collection of portraits. For example, the toolkit can assist researchers towards establishing the identity of the sitter (the person portrayed), the name of the artist who made the portrait, or the date it […]

Labelling and Marking Museum Objects booklet

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These guidelines on the labelling and marking of museum objects were developed by the Collections Trust with the help of Vivien Chapman at the National Conservation Centre, National Museums Liverpool (NML). A series of agreed good practice de facto standards have evolved for methods of applying labels and marks to museum objects.  The choice of […]

Spectrum Advice: Labelling and Marking Museum Objects

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This fact sheet provides updated guidance on Labelling and Marking objects in Spectrum 4.0. These guidelines were developed by Collections Trust with the help of Vivien Chapman at the National Conservation Centre, National Museums Liverpool (NML). Labelling and marking is part of the Spectrum procedure Acquisition, a Spectrum Primary Procedure, required to be in place for […]

MDA Codes

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What is an MDA Code? As part of its work with documentation standards the Collections Trust (and its predecessor body MDA) has, since the 1970s, been developing and maintaining a scheme which allows the identification of UK collection-holding organisations and their collections through “codes” which are unique to each organisation. An MDA Code is usually […]

Spectrum Advice: Bulk accessioning

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A Spectrum Advice fact sheet outlining the process of bulk accessioning and how to apply it to different collections. Contents 1. What is bulk accessioning? 2. PAS 197, Spectrum 4.0 and the Museum Accreditation Scheme 3. Why is bulk accessioning important? 4. How to bulk accession 5. Bulk accessioning and cataloguing 6. Bulk accessioning and different […]

Spectrum Advice: Terminology control

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Terminology control refers to the standardisation of the terms used when cataloguing museum objects. If terms used to describe museum objects are standardised when information is entered into documentation systems it will be easier to retrieve information about those objects through a search. This Spectrum Advice fact sheet explores how Terminology Control might work in […]

Spectrum 4.0: Cataloguing procedure

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The Cataloguing procedure is the compilation and maintenance of key information, formally identifying and describing objects. It may include information concerning the provenance of objects and also collections management documentation e.g. details of acquisition, conservation, exhibition and loan history, and location history. It need not bring together in one location everything known about an object, […]

Spectrum Advice: Numbering

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There are several commonly used formats for museum numbering systems. This Spectrum Advice fact sheet gives guidance on numbering your collection, on different types and formats and a summary of commonly occurring issues surrounding numbering. Contents 1. What is meant by ‘numbering’? 2. PAS 197, Spectrum 4.0 and the Museum Accreditation Scheme 3. Why is […]

Marking museum objects using the starch paste method

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Spectrum standards are linked directly to the Accreditation Standard. Labelling and marking is a part of the Acquisition procedure, which is a Spectrum Primary Procedure. In this short video (4:42) from SHARE Museums East, a conservator demonstrates the techniques for marking objects within your collection using the non-chemical starch paste method. This method is suitable […]

Spectrum Advice: Cataloguing

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This Spectrum Advice fact sheet explores how the Cataloguing procedure might work in your museum, and is aligned to the requirements of the Accreditation Scheme for Museums and Galleries in the UK. Cataloguing is a Spectrum Primary Procedure, which means that it is an essential component of a workable and efficient museum Documentation System. Find […]