‘The primary SPECTRUM procedures must be in place in the form of a documentation procedural manual that is available for inspection on request.’ (Accreditation standard, October 2011)

Spectrum Advice: Developing a Documentation Procedural Manual

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Although not viewed as a ‘standard’ the Procedural Manual is a widely recognised device for expressing and communicating a museum’s policy and practice regarding the organisation of its collections information management policy and practice. It should include reference to the standards the museum uses for collecting information about museum objects. This fact sheet by Collections […]

Spectrum Advice: Bulk accessioning

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A Spectrum Advice fact sheet outlining the process of bulk accessioning and how to apply it to different collections. Contents 1. What is bulk accessioning? 2. PAS 197, Spectrum 4.0 and the Museum Accreditation Scheme 3. Why is bulk accessioning important? 4. How to bulk accession 5. Bulk accessioning and cataloguing 6. Bulk accessioning and different […]

Spectrum Advice: Terminology control

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Terminology control refers to the standardisation of the terms used when cataloguing museum objects. If terms used to describe museum objects are standardised when information is entered into documentation systems it will be easier to retrieve information about those objects through a search. This Spectrum Advice fact sheet explores how Terminology Control might work in […]

Spectrum Advice: Re-numbering

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This Spectrum Advice fact sheet explores re-numbering, suggests why it is a poor use of resources, and gives some examples of numbering problems and their solutions. It also places numbering and re-numbering in the context of the requirements of the Accreditation Scheme for Museums and Galleries in the UK. Contents Introduction PAS 197, Spectrum 4.0 […]

Spectrum Advice: Retrospective documentation and making an inventory

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This fact sheet explores how the Retrospective documentation Spectrum procedure might work in your museum, and is aligned to the requirements of the Accreditation Scheme for Museums and Galleries in the UK. Retrospective documentation is a Spectrum Primary Procedure, which means that it is an essential component of a workable and efficient museum Documentation System. […]

Spectrum Advice: Acquisition

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This Spectrum Advice fact sheet explores how the Spectrum Acquisition procedure might work in your museum, and is aligned to the requirements of the Accreditation Scheme for Museums and Galleries in the UK. Acquisition is a Spectrum Primary Procedure, which means that it is an essential component of a workable and efficient museum Documentation System. […]

Marking museum objects using the starch paste method

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Spectrum standards are linked directly to the Accreditation Standard. Labelling and marking is a part of the Acquisition procedure, which is a Spectrum Primary Procedure. In this short video (4:42) from SHARE Museums East, a conservator demonstrates the techniques for marking objects within your collection using the non-chemical starch paste method. This method is suitable […]

The effective management of intellectual property rights and of other cultural assets

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This resource from Renaissance Yorkshire is related to the Accreditation Standard requirement 2.7 Documentation procedures, the management of information about intellectual property rights is a key component of a basic museum documentation system. This series of advice sheets covers many of the basic elements which museums need to deal with in relation to the management […]

Spectrum Advice: Object entry

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This Spectrum Advice fact sheet explores how the Object entry procedure might work in your museum, and is aligned to the requirements of the Accreditation Scheme for Museums and Galleries in the UK. Object entry is a Spectrum Primary Procedure, which means that it is an essential component of a workable and efficient museum Documentation […]

Spectrum Advice: Cataloguing

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This Spectrum Advice fact sheet explores how the Cataloguing procedure might work in your museum, and is aligned to the requirements of the Accreditation Scheme for Museums and Galleries in the UK. Cataloguing is a Spectrum Primary Procedure, which means that it is an essential component of a workable and efficient museum Documentation System. Find […]

Spectrum Advice: Location and movement control

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This Spectrum Advice fact sheet explores how the Location and movement control procedure might work in your museum, and is aligned to the requirements of the Accreditation Scheme for Museums and Galleries in the UK. Location and movement control is a Spectrum Primary Procedure, which means that it is an essential component of a workable […]